A n g l o - J a p a n e s e   T a n k a   S o c i e t y

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Anglo-Japanese Tanka Society

Constitution

[to be formally ratified at the inaugural meeting of the society in March 2005]

 

Preamble

 

In the year which marks the 1,100th anniversary of the first Japanese imperial anthology, Kokinshu (Collection of Japanese Poems Ancient and Modern), and the 800th anniversary of the eighth imperial anthology, Shinkokinshu (New Collection of Japanese Poems Ancient and Modern) The Anglo-Japanese Tanka Society shall be established by Japanese and British individuals and organisations that aspire sincerely to further the promotion of cultural understanding between our two countries.

 

 1. General Provisions

 

(1) The Society shall be called the Anglo-Japanese Tanka Society in English and it shall be called Nichi Ei Tanka Society in Japanese.

 

(2) The name of the Society shall be written as日英短歌ソサエティー in Japanese.

 

(3) The Society shall aim:

(a) to further cultural understanding between the UK and Japan through the appreciation of tanka,

(b) to introduce tanka to those who are new to the genre in the UK,

(c)  to promote the study of tanka in the UK,

(d) to encourage the composition of tanka in English in the UK,

(e) to promote collaborative studies of tanka and its related arts between Japan and the UK.

(f) to unearth the richness of the tanka world in the contexts of a wide range of humanities and social sciences through collaborative studies between Japan and the UK.

 

(4)The Society shall carry out the following activities:

(a) Introducing classical tanka in English and Japanese on the website of the Society.

(b) Providing discussion and knowledge of the literary, social, cultural, and historical facets of tanka in English on the website of the Society.

(c) Conducting research seminars, conferences, exhibitions and workshops.

(d) Organising tanka competitions in English.

(e) Publications

(f) Other activities conducive to achieving the aims of the Society.

 

2. Membership

 

(1)Membership shall be open to all those who support the aims of the Society.

(2)Membership shall be approved by the Committee.

 

(3)In the first year of the Society a membership fee will not be levied, but in subsequent years the fee will be subject to consultation through the Committee.

 

 

3. The Committee

 

(1)The Committee shall consist of the following positions:

(a) Co-Chairpersons, who shall be the nominal heads and representatives of the Society.

(b) Secretary, who shall conduct the correspondence, keep a list of members and produce relevant literature for keeping members up-to-date with the Societys activities.

(c) Treasurer, who shall maintain the Societys accounts and actively encourage sponsorship from relevant companies and collaborating partners.

(d) Publicity Officers, who shall help organise and publicise events and maintain the Society web page.

 

(2)The Committee members shall be elected by mutual vote at the Societys Annual General Meeting.

 

(3)The term of office of the Committee members shall be two years. There shall be no prohibition for reappointment.

 

(4)The Society shall appoint members of the Honorary Board that provides the Committee with advice.

 

 

4. The Annual General Meeting

 

(1)The Annual General Meeting shall be carried out on the website of the Society.

 

(2)The Societys activities listed 1(4) and any new initiatives shall be reported at the Annual General Meeting.

 

 

5. Finance

 

(1)The Society shall be a non-profit-making organisation, but will actively seek sponsorship and funding in order to maintain its activities.

 

(2)The financial year shall begin on 1 April and end on 31 March each year.

 

(3)The Committee shall produce a financial report for the Annual General Meeting.

 

(4) All monies handled by the Society will be approved by the Treasurer and one member of the Chair.

 

6. The Secretarial Office

 

(1)The Society shall have a contact address at York St John College, York, UK.

 

 

7. Supplementary Provisions

 

(1) Any amendment of the Constitution shall be approved at the Annual General Meeting. Or, in exceptional circumstances at a special meeting arranged at the convenience of all committee members.

 

(2) This preparatory Constitution is effective from 23 June 2004.

 

 

 

 

 



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